Managing Notifications in Teams

With many of us drowning in notifications from our email, collaboration tools and social media on a daily basis, it’s increasingly difficult to make sure you haven’t missed anything important.

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Luckily, Microsoft Teams enables you to control notification overload through managing notifications in a few different ways.  

Global level

A good first place to start is to manage your Global Notifications in Teams. In the top right hand corner, click the ellipses and then click Settings.

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Then click on Notifications to customise your notifications for various situations such as someone replying to your conversation, receiving a direct message or @mentions.

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For each notification type you will have different options such as turn the notification off, show in the banner only, show in the feed only or show in both the banner and feed. These settings will apply to all Teams, channels and chats unless you customise them at the channel or conversation level.

Channel level

You can customise notifications at a channel level by clicking the ellipses next to the channel name then Channel Notifications à Custom.

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You can change the settings for if or how you are notified when there is a new post in the channel as well as when someone @mentions the channel.

Specific conversation in a channel

If there’s a specific conversation thread in a channel that you would like to mute, go to the original message, click the ellipses in the top right and then select “Turn off notifications”.

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Your notification settings for the channel will remain unchanged but you will no longer receive notifications from that specific notifications unless someone directly @mentions you.

Specific Chat conversation

To mute an entire chat conversation with another user or group of users, hover over their name in the chat window, click the ellipses and then select “Mute”.

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As you become a member of an increasing number of Teams, effectively managing your notifications is a great way to ensure you don’t miss anything important to you.

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